Privacy Policy for www.the-employeeofthemonth.com

Effective Date: 03.10.2024

1. Introduction

Welcome to the-employeeofthemonth.com. At the-employeeofthemonth, we value your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you nominate yourself or others for our Employee of the Month and Employee of the Year raffles, upload photos, and interact with our website.

2. Data Controller

www.the-employeeofthemonth.com

Manuel Schneuwly

3186 Düdingen, Switzerland

Email: info@the-employeeofthemonth.com

3. Personal Data We Collect

• Account Information: When you create an account, we collect your name, email address, billing and shipping addresses, and phone number.
• Order Information: Details related to your purchases, including items ordered and payment information.
• Payment Data: We use secure payment gateways; we do not store your full credit card details on our servers.
• Communication Data: Emails or messages you send to us.
• Technical Data: IP address, browser type, operating system, and browsing behavior collected through cookies and similar technologies.
• Furthermore, we may collect the following personal information:
  • Name (for nomination purposes)
  • Photo (uploaded during the nomination process)
  • Email address (for communication regarding the raffle)
  • IP address (for security purposes) This data is collected to facilitate participation in the raffle, display winners, and ensure proper functioning of the website.

By submitting a nomination, you confirm that you have the right to use the name and photo provided, and you consent to our use of this information in accordance with this privacy policy.

4. Purpose and Legal Basis for Processing

We process your personal data for the following purposes:

• Order Fulfillment: To process and deliver your orders.
• Customer Service: To respond to your inquiries and provide support.
• Marketing Communications: To send you updates, promotions, and newsletters if you have opted in.
• Website Improvement: To analyze usage and improve our website.
• Legal Compliance: To comply with legal obligations.
• Your personal data will be used for the following purposes:
  • To manage and verify nominations for the Employee of the Month and Employee of the Year raffles.
  • To publicly display the names and photos of winners on our website.
  • To communicate with you regarding the outcome of the raffle and related matters.

5. Cookies and Tracking Technologies

Upon visiting our website, you will be presented with a cookie consent banner providing options to accept or reject non-essential cookies. You can modify your preferences at any time: Just delete cookies in your browser data settings. For more information about the cookies we use, please refer to our [Cookie Policy].We use cookies to enhance your browsing experience:

• Essential Cookies: Necessary for website functionality.
• Analytics Cookies: To understand how users interact with our website (e.g., Google Analytics).
• Marketing Cookies: To deliver personalized advertisements.

You can manage your cookie preferences through your browser settings.

6. Data Sharing with Third Parties

The names and photos of winners will be displayed publicly on our website’s ‘Employee of the Month’ or ‘Employee of the Year’ pages. By participating in the raffle, you consent to this use of your information.

We may share your data with trusted third parties:

Service Providers:

• Payment processors: e. g. WooCommerce, PayPal, Stripe, Twint.
• Marketing and Analytics Providers: e.g. MailPoet, Mailchimp, Google Analytics, To analyze website usage.
• Legal Authorities: If required by law or to protect our rights.

All third-party providers are required to protect your data and use it only for the services they provide to us.

7. International Data Transfers

As we operate globally, your data may be transferred to and processed in countries outside Switzerland, including countries in the EU and the USA. We ensure that appropriate safeguards are in place, such as:

• Standard Contractual Clauses: Approved by the Swiss Federal Data Protection and Information Commissioner (FDPIC) or European Commission.
• Adequacy Decisions: For countries recognized as providing adequate data protection.

8. Data Retention

We retain your personal data only as long as necessary for the purposes outlined:

• Account Information: Until you request deletion.
• Order Information: For at least 10 years to comply with legal obligations.
• Marketing Data: Until you opt out or withdraw consent.
• Legal Obligations: To comply with legal and regulatory requirements.
• Dispute Resolution: For the duration of any contractual relationship and thereafter as required by law.
• Business Needs: As necessary for legitimate business purposes.

9. Your Rights

You have the following rights regarding your personal data:

• Access: Request a copy of your data.
• Rectification: Correct inaccurate data.
• Erasure: Request deletion of your data.
• Restriction: Limit processing of your data.
• Objection: Object to processing based on legitimate interests.
• Data Portability: Receive your data in a structured, commonly used format.
• Withdrawal of Consent: At any time, without affecting the lawfulness of processing based on consent before its withdrawal.
• Lodge a Complaint: If you believe that our processing of your personal data violates applicable laws, you have the right to lodge a complaint with a supervisory authority, particularly in the EU member state of your habitual residence, place of work, or place of the alleged infringement.
• Exercising Your Rights: To exercise your rights, please contact us at info@the-employeeofthemonth.com. We may need to verify your identity before fulfilling your request. We aim to respond within 30 days.

To exercise your rights, please contact us at info@the-employeeofthemonth.com.

10. Security Measures

We implement technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. These include:

• SSL Encryption: Secure data transmission.
• Access Controls: Limited access to personal data.
• Regular Updates and Patches: Ensuring our systems are up to date.
• Data Minimization: We collect only the necessary data needed for each purpose.

11. Social Media

Our website uses plugins from social media platforms like Facebook, Instagram, TikTok. These plugins may collect data about you. Please refer to their privacy policies for more information.

12. Links to Other Websites

Our website may contain links to external sites. We are not responsible for the privacy practices of these sites. We encourage you to review their privacy policies.

13. Children’s Privacy

Our website is not intended for individuals under the age of 16. We do not knowingly collect personal data from children. If we become aware that we have inadvertently collected personal data from a child under 16, we will delete such data promptly. If you are a parent or guardian and believe your child has provided us with personal data, please contact us.

14. Data Breach Notification

In the event of a data breach, we will notify the affected individuals and the relevant authorities within the required legal timeframes, as mandated by applicable laws.

15. Email Communications

We may send you emails regarding your orders or account activity. For marketing emails, we will obtain your consent, and you can unsubscribe at any time using the link provided in the email.

16. EU Representative

For users in the European Union, our appointed representative is:

[Name of EU Representative]

[Address]

Email: [Email Address]

17. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.

18. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:

Email: info@the-employeeofthemonth.com

Manuel Schneuwly, 3186 Düdingen, Switzerland